Event Staffing 101: Your Complete Guide to Hiring and Managing Staff

April 27, 2023
Staff at an event
Event staffing can be one of the trickiest parts of organising an event. It's like trying to juggle flaming bowling pins while riding a unicycle - fun and exciting, but also stressful and difficult. Finding the right staff who can represent your brand, connect with attendees, and keep everything running smoothly isn’t easy. But fear not! In this article, we'll give you the lowdown on everything you need to know about event staffing, so you can focus on the fun part of organising your event and leave the stress behind.

Event Staffing Made Simple

From finding the best event staff for your needs to training and managing them effectively and, leveraging social media to take your event staffing game to the next level. By the time you're finished reading, you'll have all the tools and knowledge you need to build your dream team and pull off a truly unforgettable event.

Building Your Dream Team

When recruiting staff for an event, you want to find people with the right skills. If you're trying to find staff for a PR event at a swanky bar, you don't want to hire a bartender whose only experience is mixing drinks at their mate’s birthday party. That's where social media comes in handy. Platforms like TikTok can be an excellent resource for finding people with unique skills. Who knows, you might even come across a talented bartender with a flair for making drinks while juggling.

Discover Top Event Staffing Talent on Social Media!

Social media platforms like Instagram and TikTok can be powerful tools when it comes to recruiting event staff. By posting job openings on these channels, you can reach a wider pool of candidates and showcase your brand to potential applicants. Don't forget to adapt your ad to the platform. For example, we recommend posting only short videos on TikTok. However, it's important to thoroughly vet any candidates and verify their skills, as social media profiles can be deceiving. Don't let filters or flashy videos blind you to the reality of a candidate's abilities.

Maximise Your Event's Potential with a Staffing Agency on Your Side

If you don't want to deal with the hassle of recruiting staff yourself, you can always hire from a temp staffing agency. They have a talent pool of qualified candidates who are ready to work at short notice. Just make sure you choose a reputable agency that has experience in event staffing. You don't want to end up with a bunch of untrained people who are more of a hindrance than a help. Whether you use external workers or hire your own employees, event staffing software will be a necessary factor for the success of your event.

From Chaos to Calm

Managing event staff can be like trying to herd kittens into a box. You need to have a clear plan, communicate effectively, and ensure everyone knows their roles and responsibilities. It's essential to provide clear instructions, including what to do in case of emergencies. You can make all information accessible to workers using your event staffing software.

Equip Your Event Staff with Must-Have Skills for a Flawless Event

Training is crucial to the success of any event. You don't want your staff to be like deer caught in headlights when something goes wrong. Train them on customer service, health and safety, and event etiquette. You might even want to throw in some team-building exercises to get everyone in the mood — very helpful if your event is the first time the staff are meeting each other.

Ready to Tackle Your Next Event?

Event staffing can be a bit like a rollercoaster ride. It can be exhilarating and terrifying at the same time. But with the right approach, you can find the right staff to make your event a success. Use social media to find talented individuals, hire temp staffing agencies for short-notice events, communicate clearly with your staff, and train them well. And who knows, you might even end up creating a network of talented professionals who will make your future events a breeze. 

Happy staffing!

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