Keep supplier updates connected to staffing orders

Manage staffing updates and order changes in Ubeya. Keep client and supplier communications connected to the work they concern.

Vendor Management System

Supplier Order Communications

Manage staffing updates and order changes in Ubeya. Keep client and supplier communications connected to the work they concern.

Mobile screen displaying event details for Chiefs vs. Buccaneers on Saturday, 22 August at Raymond James Stadium, Tampa, Florida with a link to the event page and a pie chart showing attendance statuses: Not Started 94, Late 31, Clocked In 76, Checked In 214, Checked Out 92, Clocked Out 455, Absent 23. Below is a text input labeled AI Insights for querying attendance data.

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Supplier Job Gross Margins

Compare supplier costs with client charges to calculate gross margin for each job. Keep agency staffing margins visible without manual calculations.

Agency Cost Visibility

Track outsourced labor spend, supplier rates and event financials. Review agency costs as staffing is ordered, fulfilled and worked.

Shared Timesheet Management

Give venues and staffing suppliers shared access to timesheets for review and approval. Agree worker hours before payroll and invoicing.

Approved Timesheet Locking

Lock external worker hours once the venue approves the timesheet. Keep one agreed record and prevent suppliers from changing approved hours.

Supplier Order Tracking

See supplier responses, order changes and fulfillment levels. Identify which staffing requirements are filled and where gaps remain.

Supplier Rate Management

Keep supplier pay rates and venue charge rates organized across agencies, roles and events. Support consistent outsourced workforce cost management.

Shared Worker Profiles

Access selected worker information shared by staffing suppliers, including qualifications and certifications. Review relevant details before agency workers arrive.

Worker Blocking & Feedback

Prevent unsuitable external workers from being booked again. Automatically notify the supplying agency so worker feedback reaches the right partner.

Preferred Agency Workers

Identify high-performing external workers as preferred for future events, locations or roles. Keep worker preferences available when planning agency staffing.

Agency Worker Ratings

Rate external workers after shifts and mark preferred performers. Keep performance history available to support future agency bookings.

Agency Worker Instructions

Share event instructions and updates with external workers booked through suppliers. Keep agency workers informed alongside your internal teams.

Unified Workforce Roster

Bring employees and external agency workers into a unified event roster. Review workforce coverage across all your teams and suppliers.

Agency Staff Ordering

Request external workers from staffing agencies through Ubeya. Track agency fulfillment alongside your internal workforce in one system.

Explore Additional Solutions

Adaptive Solutions for Managing Dynamic Workers in Ever-Evolving Times.

Vendor Management System

Time & Attendance