Ubeya Agents

AI agents built for complex workforce operations

Forecast staffing needs, fill gaps and coordinate vendors with AI agents that work across your workforce operation. Turn live data into timely action, with your team in control of what happens next.

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Trusted by 2,000 + Companies Worldwide


Key Features

Staffing Forecast Agent

Forecast workforce requirements by event, location, area and role. Use historical staffing data, upcoming bookings and connected demand signals to plan coverage ahead of time.

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Staffing Gap Agent

Monitor open shifts, cancellations and unconfirmed bookings. Identify suitable workers, follow up on availability and help scheduling teams fill gaps before they affect operations.

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No-Show & Redeployment Agent

Identify missing arrivals during live operations. Recommend qualified replacements or available workers from other areas, with managers approving changes before reassignment.

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Live Labor Optimization Agent

Compare live attendance and labor costs against demand and connected sales data. Identify opportunities to adjust staffing levels as operational needs change.

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Vendor Coordination Agent

Coordinate staffing requests with approved external vendors. Track coverage, confirmations and outstanding requirements, with unresolved staffing gaps escalated to managers.

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Worker Communication Agent

Automate shift reminders, collect confirmations and respond to routine worker questions. Identify requests that need manager attention and keep workforce communication moving.

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Timesheet Review Agent

Review recorded hours against scheduled shifts. Identify missing clock-outs, unusual hours and attendance discrepancies, then request clarification and prepare exceptions for manager review.

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Reporting & Insights Agent

Explore workforce performance through plain-language questions and automated reports. Identify changes in staffing, attendance and labor costs using connected operational data.

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Agent Controls & Activity

Configure how AI agents operate across your workforce. Set permissions, triggers, approval requirements and escalation rules while tracking agent recommendations, actions and outcomes.

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Modules built for workforce operations

Ubeya Agents
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Scheduling
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Time & Attendance
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Compliance
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Communication
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Payroll
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HR Management
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Workflows
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CRM
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Reports
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Vendor Management System
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Crew App
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Manager App
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See how teams are turning workforce challenges into results

"Before Ubeya, building a workforce plan for a single event could take up to six hours. Now we build it once, reuse it, and have full visibility of both agency staff and direct employees in one platform. It really has marked a new era for our workforce operations."

Marco Galer-Reick
VP, UK Strategy Enablement & HR

Delaware North unified workforce planning, payroll, and event operations across its stadium portfolio with one centralized platform.

Two men working in a kitchen with pastries in the foreground, alongside text blocks stating: 90% faster event planning, 80% fewer payroll queries, and one platform for agency and direct workforce visibility.Two chefs in a kitchen, one in the foreground wearing glasses and a white apron, with bowls of popcorn and chocolate-covered pretzels on a counter in front of them.

"Operators would get a piece of paper, often without names on it. Now, if somebody is sick, they know who's coming in to replace them immediately. The dashboard gives me peace of mind because I can see what's going on. It takes away all of the unknown."

Ryan Ashton
Managing Director

Constellation transformed workforce operations with real time visibility and a consistent experience across every venue.

Two workers in red aprons standing inside a stadium suite with a view of the green soccer field and empty stands outside the window, alongside text blocks highlighting workforce and rollout details.Two people in white shirts and maroon aprons standing indoors by large windows overlooking an empty soccer stadium with green field and seating stands.

"What used to take endless calls, emails, and spreadsheets is now centralized in one place. It's transformed the way our resourcing team operates."

Daniel Stewart
Talent Resourcing Manager

BaxterStorey centralized workforce operations across 190 locations, giving teams one platform for staffing, attendance, and reporting.

Two chefs in a professional kitchen cooking in a pan on a stove, with overlay text showing 190+ hospitality locations, 1,450+ workers managed through one platform, and one platform for staffing, attendance, and recharge reporting.Two chefs in white uniforms and aprons working together in a professional kitchen with steam around them.

"Before Ubeya, I was creating WhatsApp groups for every event and scheduling with pen, paper and a ruler. What would have taken me two weeks now takes about a day. If we suddenly need to replace up to 200 staff, we can do it seamlessly."

Steven Douglas
Compliance & Training Director

Lawmens Security replaced manual scheduling with a single platform for workforce management, compliance, and event day operations.

Two security staff standing on the sidelines of a large stadium with red seats. Overlaid text highlights benefits: scheduling time reduced from 2 weeks to 1 day, 200 staff having shifts replaced seamlessly, and one app replacing WhatsApp and manual processes.Two men standing on the edge of a soccer stadium field with red seats in the background; the man in the foreground wears a bright orange safety vest and the man in the background wears headphones and a white vest.

"Before Ubeya, everything was pen and paper, texting, WhatsApp and paper timesheets. We wouldn't really know about no shows until around ten o'clock, so there was a lot of chasing our tails. Now we can see people confirming live, know where everyone is, and deal with issues as they happen."

Ryan Harrild
Senior Resource Business Partner

Silverstone replaced manual workforce processes with real time visibility, faster payroll, and simpler event operations.

A Formula 1 race car speeding on a track with grandstand filled with spectators in the background, overlaid with text boxes stating: 5,000 people working across race day operations; Payroll completed in hours, previously took multiple days post event; Days of reporting completed in seconds using Ubeya BI tools.Crowded grandstands at a race track filled with spectators wearing colorful clothing, with yellow flags numbered 17 above them and banners advertising Explora Journeys along the barrier in front.
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In Action . In Action . In Action . In Action . In Action . In Action . In Action . In Action . In Action . In Action . In Action . In Action . In Action . In Action .
In Action . In Action . In Action . In Action . In Action . In Action . In Action . In Action . In Action . In Action . In Action . In Action . In Action . In Action .

Start Your Journey Towards Workforce Excellence

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