Workforce management for healthcare

Manage complex rotas, fill staffing gaps and keep track of your workforce across departments, facilities and shifts, all in one place.Last-minute staffing gaps

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Last-minute staffing gaps

FILL CRITICAL SHIFTS FAST AND ACCURATELY

Complex rotas across departments

SIMPLIFY HEALTHCARE SHIFT PLANNING

Limited visibility into who's working

KNOW WHO'S ON SHIFT IN REAL TIME

Qualifications and working-hour rules

KEEP STAFFING REQUIREMENTS IN CHECK

Everything your healthcare workforce needs, in one place

From planning rotas and managing availability to tracking attendance and preparing payroll, Ubeya brings your workforce operations together in one connected platform.

Turn worked hours into payroll-ready data

Capture attendance, apply configured pay and overtime rules, and prepare validated payroll records without manually rebuilding timesheets.

Keep every shift team informed

Send targeted updates, notify workers of rota changes and share important instructions directly through the Crew App.

Keep worker requirements up to date

Track certifications, required documents and background checks in one place. Use booking controls to prevent assignments when configured requirements are missing.

See who's working across every department

Track scheduled, confirmed and clocked-in staff in real time. Spot attendance gaps early and give managers a clearer view of coverage.

Fill shifts with qualified, available staff

Match open shifts with workers based on availability, experience and required qualifications. Reduce manual booking and keep rotas moving when plans change.

Build rotas around your teams

Plan recurring shifts across departments, locations and roles. Manage availability, worker preferences and scheduling requirements without relying on spreadsheets.

Connected to the systems you already use

Connect Ubeya with your existing tools to reduce manual work, keep data in sync and bring your workforce operations together.

Explore integrations

Modules built for workforce operations

Vendor Management System

How stadium teams gain control over event-day operations

"Before Ubeya, building a workforce plan for a single event could take up to six hours. Now we build it once, reuse it, and have full visibility of both agency staff and direct employees in one platform. It really has marked a new era for our workforce operations."

Marco Galer-Reick

VP, UK Strategy Enablement & HR

Delaware North unified workforce planning, payroll, and event operations across its stadium portfolio with one centralized platform.

Two men working in a kitchen with pastries in the foreground, alongside text blocks stating: 90% faster event planning, 80% fewer payroll queries, and one platform for agency and direct workforce visibility.

Two chefs in a kitchen, one in the foreground wearing glasses and a white apron, with bowls of popcorn and chocolate-covered pretzels on a counter in front of them.

"What used to take endless calls, emails, and spreadsheets is now centralized in one place. It's transformed the way our resourcing team operates."

Daniel Stewart

Talent Resourcing Manager

BaxterStorey centralized workforce operations across 190 locations, giving teams one platform for staffing, attendance, and reporting.

Two chefs in a professional kitchen cooking in a pan on a stove, with overlay text showing 190+ hospitality locations, 1,450+ workers managed through one platform, and one platform for staffing, attendance, and recharge reporting.

Two chefs in white uniforms and aprons working together in a professional kitchen with steam around them.

"Operators would get a piece of paper, often without names on it. Now, if somebody is sick, they know who's coming in to replace them immediately. The dashboard gives me peace of mind because I can see what's going on. It takes away all of the unknown."

Ryan Ashton

Managing Director

Constellation transformed workforce operations with real time visibility and a consistent experience across every venue.

Two workers in red aprons standing inside a stadium suite with a view of the green soccer field and empty stands outside the window, alongside text blocks highlighting workforce and rollout details.

Two people in white shirts and maroon aprons standing indoors by large windows overlooking an empty soccer stadium with green field and seating stands.

"Before Ubeya, everything was pen and paper, texting, WhatsApp and paper timesheets. We wouldn't really know about no shows until around ten o'clock, so there was a lot of chasing our tails. Now we can see people confirming live, know where everyone is, and deal with issues as they happen."

Ryan Harrild

Senior Resource Business Partner

Silverstone replaced manual workforce processes with real time visibility, faster payroll, and simpler event operations.

A Formula 1 race car speeding on a track with grandstand filled with spectators in the background, overlaid with text boxes stating: 5,000 people working across race day operations; Payroll completed in hours, previously took multiple days post event; Days of reporting completed in seconds using Ubeya BI tools.

Crowded grandstands at a race track filled with spectators wearing colorful clothing, with yellow flags numbered 17 above them and banners advertising Explora Journeys along the barrier in front.

"Before Ubeya, I was creating WhatsApp groups for every event and scheduling with pen, paper and a ruler. What would have taken me two weeks now takes about a day. If we suddenly need to replace up to 200 staff, we can do it seamlessly."

Steven Douglas

Compliance & Training Director

Lawmens Security replaced manual scheduling with a single platform for workforce management, compliance, and event day operations.

Two security staff standing on the sidelines of a large stadium with red seats. Overlaid text highlights benefits: scheduling time reduced from 2 weeks to 1 day, 200 staff having shifts replaced seamlessly, and one app replacing WhatsApp and manual processes.

Two men standing on the edge of a soccer stadium field with red seats in the background; the man in the foreground wears a bright orange safety vest and the man in the background wears headphones and a white vest.

In Action . In Action . In Action . In Action . In Action . In Action . In Action . In Action . In Action . In Action . In Action . In Action . In Action . In Action .

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Ready to simplify your workforce operations?

Book a demo

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Workforce management for healthcare

Last-minute staffing gaps

Complex rotas across departments

Limited visibility into who's working

Qualifications and working-hour rules

Everything your healthcare workforce needs, in one place

Turn worked hours into payroll-ready data

Keep every shift team informed

Keep worker requirements up to date

See who's working across every department

Fill shifts with qualified, available staff

Build rotas around your teams

Modules built for workforce operations

How stadium teams gain control over event-day operations

Ready to simplify your workforce operations?

Workforce management that works for you.

Workforce management that works for you.