Workforce management for Venue Management teams

Manage thousands of workers across every team in one platform - from scheduling and event-day operations to payroll.

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Pre-event staffing gaps

Get every team event-ready

Vendors working in silos

Every team and vendor, one view

Staff in the wrong zones

The right people in the right places

Last-minute no-shows

Quickly fill gaps and keep operations running

Everything you need to manage your stadium workforce

Bring staffing, communication and compliance into one system and leave the spreadsheets and messaging groups behind.

Turn event data into instant answers

Ask AI about staffing, attendance, costs or performance and get the answers you need from live operational data without building another report.

Know what every event is costing you

Track expected versus actual labor costs, agency spend, revenue and profit - giving operations and finance one live view of event performance.

Manage every vendor in one system

Send staffing requirements to agencies, track fulfillment and bring external workers into the same operation as your internal teams.

React while the event is live

Give managers the tools to move workers between shifts and areas, manage attendance and respond to changing requirements directly from the floor.

Know exactly who’s on site

Track who’s needed, booked, confirmed and clocked in across the entire venue, then drill down by area or start time to spot gaps instantly.

Bring your entire workforce into one place

Plan and manage internal teams and external staffing partners across every department, role and area — all from one live event roster.

How stadium teams gain control over event-day operations

"Operators would get a piece of paper, often without names on it. Now, if somebody is sick, they know who's coming in to replace them immediately. The dashboard gives me peace of mind because I can see what's going on. It takes away all of the unknown."

Ryan Ashton
Managing Director

Constellation transformed workforce operations with real time visibility and a consistent experience across every venue.

Two workers in red aprons standing inside a stadium suite with a view of the green soccer field and empty stands outside the window, alongside text blocks highlighting workforce and rollout details.Two people in white shirts and maroon aprons standing indoors by large windows overlooking an empty soccer stadium with green field and seating stands.

"Before Ubeya, building a workforce plan for a single event could take up to six hours. Now we build it once, reuse it, and have full visibility of both agency staff and direct employees in one platform. It really has marked a new era for our workforce operations."

Marco Galer-Reick
VP, UK Strategy Enablement & HR

Delaware North unified workforce planning, payroll, and event operations across its stadium portfolio with one centralized platform.

Two men working in a kitchen with pastries in the foreground, alongside text blocks stating: 90% faster event planning, 80% fewer payroll queries, and one platform for agency and direct workforce visibility.Two chefs in a kitchen, one in the foreground wearing glasses and a white apron, with bowls of popcorn and chocolate-covered pretzels on a counter in front of them.

"Before Ubeya, everything was pen and paper, texting, WhatsApp and paper timesheets. We wouldn't really know about no shows until around ten o'clock, so there was a lot of chasing our tails. Now we can see people confirming live, know where everyone is, and deal with issues as they happen."

Ryan Harrild
Senior Resource Business Partner

Silverstone replaced manual workforce processes with real time visibility, faster payroll, and simpler event operations.

A Formula 1 race car speeding on a track with grandstand filled with spectators in the background, overlaid with text boxes stating: 5,000 people working across race day operations; Payroll completed in hours, previously took multiple days post event; Days of reporting completed in seconds using Ubeya BI tools.Crowded grandstands at a race track filled with spectators wearing colorful clothing, with yellow flags numbered 17 above them and banners advertising Explora Journeys along the barrier in front.
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Ready to simplify your workforce operations?

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