Collect availability and keep workers ready for shifts

Manage availability requests, push notifications, automatic bookings and confirmations. Share arrival times, locations and uniform requirements to help workers prepare.

Scheduling

Availability Requests & Shift Confirmations

Manage availability requests, push notifications, automatic bookings and confirmations. Share arrival times, locations and uniform requirements to help workers prepare.

Mobile screen displaying event details for Chiefs vs. Buccaneers on Saturday, 22 August at Raymond James Stadium, Tampa, Florida with a link to the event page and a pie chart showing attendance statuses: Not Started 94, Late 31, Clocked In 76, Checked In 214, Checked Out 92, Clocked Out 455, Absent 23. Below is a text input labeled AI Insights for querying attendance data.

Additional [module] Solutions

All the solutions you need

Custom Job & Shift Tags

Apply configurable tags to jobs and shifts. Categorize and filter complex schedules to support your operational workflows.

Worker Scheduling Preferences

Collect worker availability, scheduling limitations and individual requests. Give managers the information needed to consider preferences during shift planning.

Shift Swaps & Releases

Give workers a way to request swaps or release booked shifts for eligible replacements. Keep schedule changes connected to the live roster.

Live Attendance Tracking

Compare needed, booked, confirmed and clocked-in workers in real time. Review staffing coverage across an event or by individual area.

Automated Booking Safeguards

Automatically check overlapping shifts, overtime limits, Working Time Directive rules and other booking conflicts. Keep safeguards built into workforce scheduling.

Recurring Workforce Rosters

Manage ongoing teams with dedicated recurring rosters. Support work such as 24/7 security coverage, maintenance and other regular venue operations.

Event Templates & Cloning

Clone previous event planners or create reusable templates. Reduce setup work for recurring fixtures, weekly schedules and repeat event formats.

Real-Time Labor Forecasting

View estimated labor costs, budgets and live spend while planning events. See costs update as internal shifts and agency orders are filled.

Collective Bargaining Agreement Rules

Apply collective bargaining agreement (CBA) requirements to workforce scheduling. Configure rules such as minimum paid shift hours and union-specific booking requirements.

Union & Seniority Rules

Automate configured union scheduling rules, including seniority, wheel rotations and priority pools. Keep worker selection aligned with your scheduling requirements.

AI Workforce Assistant

Use Ubeya's AI workforce assistant to explore staffing coverage, attendance, event performance and costs. Ask questions in plain language using live operational data.

New Worker Scheduling Opportunities

Include new workers in active candidate pools so they can receive bookings. Build their ranking from performance as they gain work experience.

Automated Scheduling

Automatically book available, qualified workers using ratings and scheduling rules. Check for overlapping shifts, missing qualifications and compliance conflicts.

AI Smart Matching

Use AI matching based on location, punctuality, attendance, ratings and experience. Find workers with relevant history in the role, venue or client account.

Event Management Dashboard

Manage single-day, multi-day and recurring events from one live dashboard. See which events are fully staffed, partially staffed or need attention.

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