Organize jobs and shifts with custom tags

Collect worker availability, scheduling limitations and individual requests. Give managers the information needed to consider preferences during shift planning.

Give workers a way to request swaps or release booked shifts for eligible replacements. Keep schedule changes connected to the live roster.

Compare needed, booked, confirmed and clocked-in workers in real time. Review staffing coverage across an event or by individual area.

Automatically check overlapping shifts, overtime limits, Working Time Directive rules and other booking conflicts. Keep safeguards built into workforce scheduling.

Manage ongoing teams with dedicated recurring rosters. Support work such as 24/7 security coverage, maintenance and other regular venue operations.

Clone previous event planners or create reusable templates. Reduce setup work for recurring fixtures, weekly schedules and repeat event formats.

View estimated labor costs, budgets and live spend while planning events. See costs update as internal shifts and agency orders are filled.

Manage availability requests, push notifications, automatic bookings and confirmations. Share arrival times, locations and uniform requirements to help workers prepare.

Apply collective bargaining agreement (CBA) requirements to workforce scheduling. Configure rules such as minimum paid shift hours and union-specific booking requirements.

Automate configured union scheduling rules, including seniority, wheel rotations and priority pools. Keep worker selection aligned with your scheduling requirements.

Use Ubeya's AI workforce assistant to explore staffing coverage, attendance, event performance and costs. Ask questions in plain language using live operational data.

Include new workers in active candidate pools so they can receive bookings. Build their ranking from performance as they gain work experience.

Automatically book available, qualified workers using ratings and scheduling rules. Check for overlapping shifts, missing qualifications and compliance conflicts.

Use AI matching based on location, punctuality, attendance, ratings and experience. Find workers with relevant history in the role, venue or client account.

Manage single-day, multi-day and recurring events from one live dashboard. See which events are fully staffed, partially staffed or need attention.